How to record your presentation and upload it into the Research Catalogue


Step 1: Record your presentation as a video file


Although you are free to choose a method and format of your own choice that suits your research, we recommend using Microsoft Stream in order to record your video. You have access to the services of Microsoft Stream with your KC account. Please note that Microsoft Stream allows you to record videos with a maximum length of 15 minutes, which means that you would need to record your presentation in two parts. In the video below, e-learning coordinator Thomas Vorisek shows you exactly how to record a video with Microsoft Stream.


The maximum length of your presentation remains 30 minutes. It is important that you stay within this limit.

Borrowing equipment
We assume you all have a laptop, tablet or smartphone to make audio and video recordings at home. If not, it is possible to borrow equipment from the Electronics Workshop. Please note that equipment can only be borrowed for a short period of time and that we cannot guarantee that the equipment you need is available at all times. In order to avoid a peak of equipment borrowing right before the deadline, please make sure to record you video well in advance if you need to use borrowed equipment.

Step 2: Check the size of your video(s)

If your video is for some reason larger than 2Gb, we ask you to make it smaller. You can read how to do this here.

Step 3: Uploading your video files in the RC

 As demonstrated in the video (below):

  1.  Create a new exposition, choose editor type "Graphical"
  2. Make sure you set the title to "Presentation Video - [title of your research]". This is very important, otherwise we cannot find it later on!
  3. Abstract field is not important, just write "No abstract provided"
  4. Copyright is your name
  5. Click submit to enter the editor
  6. Add the video to your exposition, by:

a) Add a video tool, by dragging it from the toolbar with the mouse

b) Click [add media]:

c) Click [add] next to the VIDEO field

d) Wait for the upload to finish (this can take a bit, maybe have a coffee or tea)

While uploading, be sure to choose a location in your house with good WiFi reception (close to the router).

e) Click PREVIEW after 10 minutes or so, to check if the video is there.


If your presentation was recorded in two parts, repeat the steps above for the second video. Make sure to clearly indicate part 1 and part 2. Of course if you want you can also add PDFAudio or text next to your video, for instance a PowerPoint presentation in PDF format.




Step 4: Submit your exposition (deadline is 29th of March 2021, 23:59)

To submit your presentation exposition, please follow the steps below:

  1.  go back to your “my profile” page in the RC
  2. scroll down to your presentation exposition
  3. click ☰ -> submit for publication (show screenshot)
  4. select the option "submit for publication limited to" and choose "KC Research Portal" from the dropdown menu (show screenshot)
  5. click [ submit ]


Your exposition will show status "in review" if you have done everything correctly.



Examples and inspiration

Click here for some of last year's research presentation videos, feel free to watch some of these for inspiration. We particularly recommend the videos by Christina Kwon and Blanca Maria Martínez Vilanova, but all videos are worth watching.

Contact us with your questions

If you have questions please mail us at (RC questions) or (non-RC questions).


Audio and video tips


Some tips to improve the quality of your recordings:


 -       Before recording the whole presentation, make a test-recording of a few minutes and check if the quality is what you expect for both audio and video. You could even try to upload this short movie to the R.C. and see if you can tackle all the hurdles. It’s always good to know the steps beforehand.

-       If you are planning to video-record yourself giving the presentation, make sure the background is quiet and one color, so it doesn't distract the viewer. Also make sure you are filming with enough light and never film into the light – this will result in a bad video. Make sure the light is pointed towards you.

-       For the audio recording try not to be too far away from the camera. In normal situations you would need an external microphone in order to make a good audio recording, but if you arrange a ‘silent’ place and you talk (play) normal, the audio will be fine.


Click here for more video making tips and advice from the EWP

video demo: uploading video to RC and submitting your video presentation


Video demo: recording video using Microsoft Stream